How to add a printer in Windows 11

Step-by-step guide to adding a printer on Windows 11

Features By Ritoban Mukherjee published 1 November 2024

Windows 11, Microsoft's latest operating system, has been slowly gaining popularity among users for its sleek interface and improved functionality. However, when it comes to setting up peripherals like printers, some users might find themselves scratching their heads.

But adding a printer to Windows 11 is actually a straightforward process, whether you're dealing with a brand-new wireless printer or an older model that's been sitting in your closet for years. The key is knowing where to look and what steps to follow.

Let's explore the various methods available for adding a printer to Windows 11, covering everything from automatic detection to manual setup. I'll also share a few ways you can troubleshoot printer connections and make the most of your printer on Windows 11.

Looking for instructions for Windows 10 instead? Here’s how to add a printer in Windows 10.

Option 1: Using automatic printer detection

Windows 11 comes with a built-in feature that can automatically detect and install most modern printers. This is usually the easiest and most straightforward method for adding a printer to your system.

Here's how to use automatic printer detection:

1. Ensure your printer is powered on and connected to your computer (if it's a wired printer) or to the same Wi-Fi network (if it's a wireless printer).
2. Open the Settings app by pressing Windows+i on your keyboard or by right-clicking the Start button and selecting "Settings."
3. In the Settings window, click on "Bluetooth & devices" in the left sidebar.
4. On the right side of the window, click on "Printers & scanners."
5. Near the top of the Printers & scanners page, click on "Add device."
6. Windows will now search for available printers. This may take a few seconds.
7. If your printer is detected, you'll see it in the list. Simply click on it and then click "Add device."

Windows 11 will now automatically download and install the necessary drivers for your printer. In my experience, this process works seamlessly for most modern printers, especially those from major manufacturers like HP, Canon, and Epson.

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